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Job Vacancy
JOB TITLE : Administrative Assistant
RESPONSIBLE TO: Headteacher / Office Manager
JOB PURPOSE: To be responsible for the smooth running of the school office, providing a full secretarial service for the Headteacher and teaching staff
Main duties and responsibilities:
- To undertake reception duties and deal with general enquiries from visitors, parents etc.
- To act as the first point of contact with parents on a range of matters.
- To provide administrative and secretarial support to the Headteacher/Office Manager including typing/word processing and receiving telephone calls.
- To open, sort and distribute post, including that received via the Borough courier service.
- To operate the school telephone, fax and e-mail systems.
- To keep the school website and learning platform up to date.
- To deal with administration in connection with new pupils and pupil transfers.
- To undertake administrative duties in respect of pupil attendance, including following up of individual absences, in accordance with school absence policy.
- To help ensure that the school reception area and displays are neat, tidy and clean showing the school at its very best at all times (this is a particular priority at open evenings and school functions)
- To deal with lost property, ensuring the return of named items and safe storage of unclaimed and unlabelled clothing and equipment.
- To assist with the pastoral care of pupils, attending to their personal and social needs as necessary and building and maintaining successful relationships with them.
- To care for sick pupils and under agreed school procedures to give first aid/medicine where necessary and contacting parents as appropriate.
- To assist with preparation for school visits and the supervision of pupils on such visits, in liaison with the Educational Visits Coordinator.
- To assist with the receiving deliveries of stock, checking against delivery notes and informing intended recipients of any shortages, damage etc.
- To maintain stocks of stationery and office supplies and oversee stocktaking.
- To maintain confidentiality at all times in respect of school-related matters and to prevent disclosure of confidential and sensitive information.
- To continually promote and support the ethos and principles of the school and to avoid any action that may be detrimental or prejudicial to the interests of the school.
- To undertake any other duties of a similar level and responsibility as may be required.
Click here for a print version of this job description (.pdf) >>
Person specification (.pdf) >> Application form (.doc) >>
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